TABLE OF CONTENTS RESOURCES LAST PAGE VIEWED HELPLINE 17 We keep accurate records Our promise What are some examples of business records? To make sure that our books and records accurately re昀氀ect our business. Our process There are lots of di昀昀erent types of business records, including: With thousands of buildings, customers and employees, we have a lot to keep + Leases up with. So, it’s crucial that we maintain good records in accordance with + Expense reports our Global Records Retention Policy. Doing so is at the heart of our business. + Payroll records When we record details in a timely and accurate way, we make smart 昀椀nancial + Purchase orders decisions and stay on the right side of the law. + Sales data We record carefully. To keep our business records as accurate as possible, we: + Record carefully, completely, honestly and in ways that are easy to understand. + Keep everything that supports what we record. THINK ABOUT IT + Never let anyone pressure us into recording something that’s not true. Q: Our local market o昀昀icer signed a lease with an important new customer. + Report any suspicions of fraud or other wrongdoing right away. The customer has requested early access to the space so they can “hit the ground running” when the lease starts. We should always try to We keep the law in mind. It’s important that we all have a good idea of what’s accommodate our customers, right? legally required in our area – laws can change depending on where we work. However, no matter where we are, we never toss or destroy any records tied to A: Yes, we should always try to accommodate our customers. However, our a lawsuit or other legal proceeding. records must accurately re昀氀ect our actions. In this case, the market o昀昀icer should work with the Legal Team to amend the terms of the lease and ensure the appropriate insurance and other contractual provisions are in place once the customer takes possession. LEARN MORE Prologis Global Records Retention Policy Prologis Global Policy Regarding Independent Auditors Code of Ethics and Business Conduct Ethics Helpline